Lease document reader
Key fields extracted from all types of leases, deeds of variation, rent memos, renewals, assignments, break notices, stat decs and tenancy at wills and synced straight into your tenancy schedule. Data room audits included.
One of the specialist tools we've built, and the first step of your central brain. Use it on our platform, or have it set up in your own systems.
Set up in your own systems or on our platform.
Tenancy schedule · Marlow Trade Park
Read cleanly| Premises | Tenant | Start | Expiry | Rent | Review | Break |
|---|---|---|---|---|---|---|
| Unit 1 | Marlow Retail Ltd | 12/03/2021 | 11/03/2031 | £16,433 | Mar 2026 | Mar 2027 |
| Unit 2 | Halden Foods Ltd | 01/06/2019 | 31/05/2029 | £24,000 | Jun 2027 | None |
| Unit 3 | Pryce & Sons | 15/09/2022 | 14/09/2032 | £19,750 | Sep 2027 | Sep 2028 |
| Unit 4 | Vacant | — | — | — | — | — |
Read from: “the yearly rent of £16,433”
On our platform
Here's how it works on our platform. Log in, then upload, forward or save your documents and they're read on arrival.
Send, upload or save your leases, deeds of variation, rent memos, renewals, deed of variations, assignments, break notices, stat decs and tenancy at wills to Pimzo and it will read the headline facts into a structured tenancy schedule you can audit line by line.
Upload multiple lease documents for multiple different properties
Upload in any order
Drop documents here, or click to browse
PDF, Word (.doc, .docx)
Tenancy schedule
Pimzo reads every lease document then merges them into one current position per unit.
Added to your tenancy schedule
| Unit/ Address | Tenant | Start Date | Break Date | Review Date | End Date | Rent (pa) | 1954 Act |
|---|---|---|---|---|---|---|---|
| Trent Business Park | |||||||
| Unit Four Trent Business Park | Marlow Retail Ltd | 12/03/2021 | Mar 2027 | Mar 2026 | 11/03/2031 | £16,433 | Inside |
| Unit Three Trent Business Park | Pryce & Sons | 15/09/2022 | — | Needs review | 14/09/2032 | £19,750 | Inside |
| Ashby Park | |||||||
| Unit Eight Ashby Park | Halden Ltd | 01/06/2019 | Mar 2028 | Sep 2025 | 31/05/2029 | £24,000 | Outside |
Detailed report generated
All key fields extracted are cited back to the source document.
Tenancy schedule and detailed report
(or integrate with your PMS system)We audit and analyse every lease agreement in a data room and compare the findings against the inherited tenancy schedules, so you can see exactly where the paperwork disagrees with the record.
Dashboard
Built for lease agreement completions and live tenancy schedules. Every document you add feeds a live portfolio view, so the dates that need acting on surface before they matter.
Anything the reading was not certain about, listed by property and field.
Upcoming and overdue, with completed reviews dropping off automatically.
Forward-looking only: a break that passed is not an alarm, it is a lease that ran on.
Twelve months ahead, because notice periods need the run-up.
Which units are empty, and what proportion of the portfolio is let.
Rent-weighted to expiry and to break, with anything unmeasurable excluded rather than guessed.
Accuracy
Every answer traces to the exact wording it came from. Here is how the reading earns your trust.
Every figure carries the exact wording it was read from, so any value can be checked in seconds.
Poor scans and handwriting get extra scrutiny, and anything unclear is flagged rather than guessed.
The app works out the latest position itself. An older document never overwrites a newer one.
Each document is scored on how well it could be read, and any value it puts in doubt is flagged.
Clause explanations are built on real, verified reference material and checked against a source passage, not AI memory.
Anything uncertain is flagged for a person, that one detail only.
In your own systems
We can also set it up inside your own systems. Documents are read where they arrive, and the data syncs into your tenancy schedule, your property management system or your central brain.
01
Extract
Lease document reader
02
Connect
03
Reason
04
Insight
This tool is step 01. It feeds your central brain. See how it all fits together →